Products
Structured digital systems for Design Organisation Approval organisations. Each product is built around the specific compliance obligations, records, and workflows of Part 21 DOA work.
Project Database
The Project Database is the central record-keeping system for all DOA engineering work. It acts as a structured project register, holding records across the full scope of design and certification activity — from initial design change through to approval and close-out.
Each record type is linked to related items, giving your team clear visibility of dependencies, approval chains, and project status without relying on separate spreadsheets or disconnected document stores.
- Design change records with approval tracking
- Flight conditions linked to aircraft and design changes
- Controlled document and drawing registers
- Design Query Notifications (DQNs)
- Concessions and design deviations
- Design Office Instructions (DOIs)
- STC and supplemental approval tracking
- Repair design records
- EADTs, EARs, and engineering approval forms
- SADDs, EWIS records, and effectivities
- Commercial project and job card linkage
- Approved Part Number register
Audits
The Audits system provides a structured environment for planning, running, and evidencing audit activity within your DOA. Audit reports are linked to procedures and non-conformances, creating a clear and traceable record of compliance findings and corrective actions.
Report planning, audit cycles, sub-reports, and findings are all managed in one place — with direct links to relevant procedures and handbook references.
- Audit report planning and scheduling
- Non-conformance (non-con) records and tracking
- Procedure and core procedure library
- Audit cycle management
- Sub-reports and sub-non-conformances
- Finding classification and status tracking
- Links to handbook sections and compliance evidence
- Corrective action records and close-out
Signatory Matrix
The Signatory Matrix manages all aspects of signatory authorisation within the DOA. It holds records of each signatory's approved functions, certification basis, panel membership, and the approval and review history associated with their authorisation.
The system includes a self-service portal where signatories can access their own records, review their current approval status, and maintain personal information — reducing administrative overhead while keeping data current.
- Signatory records and approval history
- Approved functions and certification basis
- Panel and committee membership records
- Interview records and review points
- Training and qualification linkage
- Acceptance and re-approval workflows
- Self-service signatory portal
- Links to staff training records
Safety Management System
The Safety Management System provides a digital environment for managing safety information, risks, and oversight activities in line with the DOA's SMS obligations. It consolidates safety-related records that would otherwise be scattered across documents and spreadsheets.
From the risk register and safety objectives to Safety Review Board meetings and occurrence reporting, the system supports structured, evidence-based safety management for Part 21 organisations.
- Organisational risk register
- Safety objective tracking
- Safety monitoring reports
- Safety Review Board meeting records
- Occurrence and incident records
- Information security risk register
- Safety forms and supporting documents
- Structured action and evidence tracking
Flight Test Crew Management
The Flight Test Crew system manages the full lifecycle of flight test crew records — from initial application through to active approval and ongoing compliance. It supports the complex web of qualifications, licences, ratings, hours, and approvals that FTC administration requires.
Crew members can access their own records through a self-service portal, reducing the administrative burden of maintaining current information while keeping the master record accurate and auditable.
- Crew member records and approval status
- Licence and rating records
- Flight hours logging and tracking
- Training records and currency checks
- Application and approval workflows
- Emergency contact and personal details
- Uploaded and generated crew documents
- Self-service crew member portal
- FTC matrix and overview views
Arrangements System
The Arrangements system manages the company's formal arrangements — agreements, delegations, and documented understandings with other organisations or internal parties. Each arrangement is categorised by type, with linked records, supporting documents, and clear responsibility assignments.
The system provides a structured register that supports both day-to-day management and periodic review, ensuring arrangements remain current and their compliance evidence is accessible.
- Arrangement records by type and category
- Linked supporting documents and evidence
- Responsibility and owner assignment
- Review dates and status tracking
- Cross-references to related records
- Compliance evidence storage
Interested in any of these systems?
Get in touch to discuss your requirements, request a demonstration, or ask about bespoke development for your DOA.
Contact Us